Graduation FAQs

Graduation ceremonies are held at the prestigious Symphony Hall, which is part of the International Convention Centre in Birmingham city centre. For information on how to get there please go to the Graduation Venue page on the menu at the top of this page.

For a full schedule of what to expect on the day, please visit the What Happens on The Day web page.

Symphony Hall has excellent access for those with mobility difficulties. Staff at Symphony Hall will try to meet individual requirements where possible. University and Symphony Hall staff will be available to help you on the day.

Limited accessible parking spaces are available at Symphony Hall for graduates or guests who are Blue Badge holders. Spaces must be booked in advance, ideally at the time of confirming your access ticket booking, and are subject to availability. These spaces are available from 90 minutes before the ceremony start time and will need to be vacated within 30 minutes after the ceremony ends.

Alternatively, there is a 'drop off' point for wheelchair users at the traffic island on Cambridge Street, access to the ICC/Symphony Hall is via the pedestrianised King Alfred's Place.

The ceremonies are scheduled to be approximately 1 hour 30 minutes.

During the graduation ceremony, a variety of speeches will take place, including a welcome address by the Chancellor, an address from an Honorary Doctorate recipient, and a concluding speech delivered by a graduating student.

When your name is called, you will stand on the ‘X’ marked on the stage. After being announced, you will walk across the stage to shake hands with our Chancellor or nominee.

You will then continue across the stage to collect your award brochure before exiting to the far side.

Afterward, you may return to the hall to enjoy the rest of the ceremony, but please note that you will not return to your original seat.

All students can register for their ceremony on the understanding that should they have any outstanding University debts these will be cleared by the required deadline.

If the University Finance Department cannot confirm receipt of full payment to clear any outstanding debt by the deadline, they will be notified by email that their ceremony invitation is revoked, and they will not be able to attend the forthcoming graduation.

If their place has been withdrawn, the University will contact invite them to a future graduation ceremony, provided they have not been invited to more than two previous ceremonies.

If you wish to contact the University regarding your outstanding debt, please email the Debt Recovery Team: debtrecovery@bcu.ac.uk

The University can write letters for the graduate confirming their invitation and registration for the ceremony. These can be used to support visa applications for the graduate and their two guests. You can request this when completing the online registration process.

Please visit the Visa Support Letters page.

All our ceremonies are filmed and live web-streamed to our website. Links will be made available on the ceremony day itself to enable you and your guests to watch online.

We welcome children to attend the ceremony; however, we recommend that parents consider the duration, which typically lasts between 1 hour and 30 minutes to 2 hours. In our experience, this may not be ideal for young children, who can become restless during the proceedings. To accommodate your needs, a small viewing room is available for parents who may need to tend to their child whilst watching the ceremony.

All children must be accompanied by an adult at all times whilst in the venue which includes during the ceremony. ICC and Symphony Hall staff cannot accept responsibility for watching children at any time including if you have been unable to secure tickets for all members of your party.

In accordance with BMusic policy, all children aged 18 months and older must have their own seat, which will count towards the two-guest ticket limit per student.

Please ensure that all children are seated with an accompanying adult. Note that a reallocation fee may apply if child tickets are selected separately from the rest of your group.

Award documents are not presented during the ceremony and you do not need to have received these in order to attend your graduation.

Once your award has been confirmed and your certificate becomes available, you will receive an email directing you to the mySRS Portal to confirm the address of where you wish to have your documents posted.

BCU has partnered with Gradintelligence, which provides award holders with access to a digital version of their award certificate. this service will be automatically available to students who graduate from September 2019.

If you achieved your award between 2010 and September 2019, please submit an individual request to certificates@bcu.ac.uk including your full name (as you were enrolled), student ID (if known), course title and award year.

Unfortunately, it is not possible for a digital certificate to be made available to graduates who were awarded prior to 2010 due to the University having changed record systems after this time. Those who are eligible to receive their certificate digitally will be automatically registered with Gradintelligence and receive an email inviting them to activate their account in order to access their document.

We recommend therefore that you do not register your own account but rather wait for the university to do this on your behalf. You can easily access or activate your Gradintelligence account via the Gradintelligence website.

For your final transcript please contact certificates@bcu.ac.uk. For replacement transcripts, please contact your Faculty Student Centre.

If you have any queries or need advice about the ceremonies from a member of BCU staff, you can either email us at award.ceremonies@bcu.ac.uk or phone us on 0121 331 6898 and we will be happy to assist you or point you to the correct contact.

Yes, all gown bookings for the July 2024 would have refunded by our suppliers, provided student had requested it as per instructions and new orders must be placed for the re-scheduled events. If you have not received your refund, please email award.ceremonies@bcu.ac.uk.

Yes, it is required that every graduate wears a gown in order to cross the ceremony stage. If graduates enter the ceremony hall without a gown, they will not be presented on stage.

Outfits are to be collected on the day of your ceremony or alternatively posted out to you if you have arranged a longer hire period. The award ceremonies are busy events, so we advise that you arrive with plenty of time to collect your gown.

Once you have completed your registration at the ICC on the day of your ceremony, you will be directed to Hall 4 where you can collect your gown. Please keep checking the Gowning and photography page for the most up-to-date details.

Dedicated staff will be on hand to show you how to put on your gown, cap and hood.

You will need to wear smart business attire. Those who attend in casual clothing (e.g. jeans, t-shirt etc) will not be presented on stage. Wear a shirt, blouse or dress with buttons so that your gown can be easily secured to your clothing. Also make sure you wear shoes in which you will feel comfortable climbing up/down steps and walking across a large stage.

At registration we have asked you to register for the award you wish to cross the stage for and decline the invitation for the award you do not wish to cross the stage/to be seated with your cohort.

We will register only your chosen award with our gowning supplier, so you only need to order one gown.

You will require a specific gown for the award you are graduating form. For example, an undergraduate gown is different to a Master’s or PhD gown. You will be required to book a gown for each ceremony you registered for.

Graduates don’t need to book a specific timeslot to have any personal portraits taken as there should be plenty of time to do this before your ceremony. We do recommend that you pre-book the photography package you would like by taking a look at all the options via the Ede & Ravenscroft website. 

Payments can also be made on the day but by card only (AMEX is not accepted).

Your MySRS portal access has been extended, so you will be able to log-in. If you do not remember your password, please email us at award.ceremonies@bcu.ac.uk and we will be happy to assist you.

If you are unable to attend and would like to defer your place at a future ceremony, please email us at award.ceremonies@bcu.ac.uk and we would be happy to advise you on your options. Please note, graduates are only able to defer their place once.

If your ceremony reaches its capacity before the registration deadline, it will be closed for new registrations. You will be contacted via email to advise what your options are. Whilst every effort is made to reserve and maintain your place in the ceremony to which you were invited, we may sometimes have to re-allocate you to another ceremony on a different date or time.

If you wish to change your registration status or update/change your publicity preference after you have completed the task you can do this by emailing us at award.ceremonies@bcu.ac.uk. These requests need to be made by Friday 29 November 2024 to include/remove your details from our seating arrangements and, or any printed materials.

Yes, invitations will be sent to all those who were awarded between December 2019 and November 2021 (all students invited to the January 2022 ceremonies). Those who attended their virtual graduation ceremonies and those who didn’t will all be invited to celebrate in-person.

Yes, everyone who has registered to attend the in-person ceremony will have their name read out on stage. Find out more about permissions on our Ceremony Permissions page using the menu at the top of this page.

Virtual Graduation ceremonies from July 2021 can be watched on the BCU YouTube channel here.