The Student Contract
Our responsibilities
Our responsibilities to you include legal obligations under consumer law, which include making sure you can easily find important information about:
- The University
- Your course
- Other aspects of University life
When you accept an offer of a place, you enter into a contract with the University which includes obligations on both sides. The main terms you need to be aware of are set out in the Terms and Conditions which are available below. The Terms and Conditions also explain which documents form the contract you will be entering with the University.
Your responsibilities as a student include:
- Attending the University and engaging fully with your studies whether in a formal teaching environment, in group work with your peers or in self-directed study
- Following the rules, regulations, policies and procedures applicable to you as a student (the Academic Regulations and other relevant policies and procedures)
- Paying your fees
Our Terms and Conditions
Academic Regulations and other relevant policies and procedures
The Academic Regulations and other policies and procedures below will apply to you as a student. It is important that you are aware of them and understand their relevance to you. Please note that there may be additional policies that will apply to you which are specific to your Faculty or School.
Academic Regulations and other relevant policies and procedures
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2026/27 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.
Academic policies
- Academic Regulations for Continuing Students 2025/26 – Eighth Edition
- Academic Regulations: Undergraduate and Integrated Masters Student 2025/26
- Academic Regulations: Postgraduate Taught Students 2025/26
- Variations from the Academic Regulations: Undergraduate Courses
- Variations from the Academic Regulations: Postgraduate Courses
- Assessment and Feedback Policy
- Change of Circumstances Policy
- Emergency Regulations
- Extenuating Circumstances Procedure
- Intellectual Property policy
- Late Submission of Assessment Policy
- Postgraduate Research Student Academic Regulations
- Student Attendance and Engagement Policy: Home Students
- Student Attendance and Engagement Policy: International Students
- Student Representation Policy
- Apprenticeship Attendance and Engagement Policy
Tuition Fees/Finance policies
- Tuition Fees Payment Policy
- Sanctioned Countries Policy
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure
- Academic Appeals Procedure
- Student Disciplinary Procedure
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- DBS Panel Guidance
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure
- Student Gender-Based Violence Policy
- Student Bullying and Harassment Policy
Student Governance procedure documents
- Formal Academic Appeal Review Request form
- Formal Academic Appeal form
- Formal Complaint Review Request form
- Formal Complaint form
- Formal Complaint form (Apprenticeships and Partner Institutions)
- Formal Complaint form (Group Complaint)
- Student Disciplinary Review Request form
IT
- IT Acceptable Use Policy
- Information Security Policy
- Student Account Management Policy
- Multi-Factor Authentication Policy
- Copyright File Sharing Policy
Library
General
- Data Protection Policy and Appropriate Policy Document
- Privacy Notices
- Safeguarding Policy
- Student Protection Plan
- Access and Participation Plan 2024-25 to 2027-28
- Student Disability and Mental Health Policy
- Reasonable Adjustments Panel
- University Community Agreement
- Definitions of Harmful Behaviours and Related Issues
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. See further information on the licence. Please note this contract only applies to University managed accommodation namely University Locks.
Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2025/26 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.
Academic policies
- Academic Regulations for Continuing Students 2025/26 – Eighth Edition
- Academic Regulations: Undergraduate and Integrated Masters Student 2025/26
- Academic Regulations: Postgraduate Taught Students 2025/26
- Variations from the Academic Regulations: Undergraduate Courses
- Variations from the Academic Regulations: Postgraduate Courses
- Assessment and Feedback Policy*
- Change of Circumstances Policy*
- Emergency Regulations
- Extenuating Circumstances Procedure
- Intellectual Property policy*
- Late Submission of Assessment Policy
- Postgraduate Research Student Academic Regulations
- Student Attendance and Engagement Policy: Home Students*
- Student Attendance and Engagement Policy: International Students
- Student Representation Policy
- Apprenticeship Attendance and Engagement Policy
Tuition Fees/Finance policies
- Tuition Fees Payment Policy*
- Sanctioned Countries Policy
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure
- Academic Appeals Procedure
- Student Disciplinary Procedure
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- DBS Panel Guidance
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure
- Student Gender-Based Violence Policy
- Student Bullying and Harassment Policy
Student Governance procedure documents
- Formal Academic Appeal Review Request form
- Formal Academic Appeal form
- Formal Complaint Review Request form
- Formal Complaint form
- Formal Complaint form (Apprenticeships and Partner Institutions)
- Formal Complaint form (Group Complaint)
- Student Disciplinary Review Request form
IT
- IT Acceptable Use Policy
- Information Security Policy
- Student Account Management Policy
- Multi-Factor Authentication Policy
- Copyright File Sharing Policy
Library
General
- Data Protection Policy and Appropriate Policy Document
- Privacy Notices
- Safeguarding Policy
- Student Protection Plan
- Access and Participation Plan 2024-25 to 2027-28
- Student Disability and Mental Health Policy
- Reasonable Adjustments Panel
- University Community Agreement
- Definitions of Harmful Behaviours and Related Issues
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. See further information on the licence. Please note this contract only applies to University managed accommodation namely University Locks.
Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2024/25 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.
Academic policies
- Academic Regulations for Continuing Students 2024/25 – Seventh Edition*
- Academic Regulations for New and Returning Students 2024/25 – Second Edition*
- Assessment and Feedback Policy*
- Change of Circumstances Policy*
- Emergency Regulations
- Extenuating Circumstances Procedure*
- Intellectual Property policy*
- Late Submission of Assessment Policy
- Postgraduate Research Student Academic Regulations
- Student Attendance and Engagement Policy*
- Student Representation Policy
- Apprenticeship Attendance and Engagement Policy
Tuition Fees/Finance policies
- Tuition Fees Payment Policy*
- Sanctioned Countries Policy
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure*
- Student Complaints Procedure* - minor amend made to freedom of speech section
- Academic Appeals Procedure*
- Student Disciplinary Procedure*
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- DBS Panel Guidance
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure
- Respect at BCU
- Student Gender-Based Violence Policy
- Student Bullying and Harassment Policy
Student Governance procedure documents
- Formal Academic Appeal Review Request form
- Formal Academic Appeal form
- Formal Complaint Review Request form
- Formal Complaint form
- Formal Complaint form (Apprenticeships and Partner Institutions)
- Formal Complaint form (Group Complaint)
- Student Disciplinary Review Request form
IT
- IT Acceptable Use Policy
- Information Security Policy
- Student Account Management Policy
- Multi-Factor Authentication Policy
- Copyright File Sharing Policy
Library
General
- Data Protection Policy and Appropriate Policy Document
- Privacy Notices
- Safeguarding Policy - 2025/26
- Safeguarding Policy - 2024/25
- Student Protection Plan
- Access and Participation Plan 2024-25 to 2027-28
- Student Disability and Mental Health Policy*
- Reasonable Adjustments Panel
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. See further information on the licence. Please note this contract only applies to University managed accommodation namely University Locks.
Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in Academic Year 2023/24 Changes to Academic Regulations, Policies and Procedures of the Student Contract. Where necessary, further communications with applicants and students will follow.
Academic policies
- Undergraduate and Postgraduate Taught Academic Regulations 2023/24*
- Birmingham City University Academic Regulations 2023-24 - sixth edition*
- Change of Circumstances Policy
- Late Submission of Assessment Policy
- Student Attendance and Engagement Policy
- Extenuating Circumstances Procedure
- Instructions to Candidates in written examinations
- Intellectual Property policy
- Assessment and Feedback Policy*
- Emergency Regulations
Tuition Fees/Finance policies
- Tuition Fees Payment Policy
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure
- Academic Appeals Procedure
- Student Disciplinary Procedure
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- DBS Panel Guidance
- Voice Over Internet Protocol Procedure
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure
- Respect at BCU
Student Governance procedure documents
- Formal Academic Appeal Review Request form
- Formal Academic Appeal form
- Formal Complaint Review Request form
- Formal Complaint form
IT
- Copyright and file sharing policy
- Information Security policy
- Computer Systems and Networks policy
- Guidance Notes for the Use of Computer Systems and Networks
- Conditions of Use of the Automated Laptop Loan Service
- Rules and Regulations
- Student Password Policy
Library
General
- Data Protection Policy*
- Privacy Notices
- Safeguarding Policy and Process (effective from July 23)
- Safeguarding Policy and Process (effective from June 24)
- Student Protection Plan
- Access and Participation Plan 2019/20
- Student Disability and Mental Health Policy
- Reasonable Adjustments Panel
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.
Academic policies
- Birmingham City University Academic Regulations 2022-23 - fifth edition*
- Change of Circumstances Policy*
- Late Submission of Assessment Policy*
- Student Academic Engagement Policy*
- Extenuating Circumstances Procedure*
- Instructions to Candidates in written examinations
- Intellectual Property policy
- Assessment and Feedback Policy
Tuition Fees/Finance policies
- Tuition Fees Payment Policy*
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure
- Academic Appeals Procedure*
- Student Disciplinary Procedure
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- DBS Panel Guidance*
- Voice Over Internet Protocol Procedure
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure
- Respect at BCU
IT
- Copyright and file sharing policy
- Information Security policy
- Computer Systems and Networks policy
- Guidance Notes for the Use of Computer Systems and Networks
- Conditions of Use of the Automated Laptop Loan Service
- Rules and Regulations
- Student Password Policy
Library
General
- Data Protection Policy
- Privacy Notices
- Safeguarding Policy and Process*
- Student Protection Plan
- Access and Participation Plan 2019/20
- Student Disability and Mental Health Policy*
- Reasonable Adjustments Panel
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.
Academic policies
- Birmingham City University Academic Regulations 2021-22 - fourth edition*
- Student Attendance and Engagement Policy*
- Extenuating Circumstances Procedure (2019) and Extenuating Circumstances Procedure (Jan 2022)*
- Instructions to Candidates in written examinations
- Intellectual Property policy*
- Assessment and Feedback Policy*
Tuition Fees/Finance policies
- Tuition Fee Policy*
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure*
- Academic Appeals Procedure
- Student Disciplinary Procedure*
- Academic Misconduct Procedure
- Student Suspension Guidance
- University Panel Guidance
- Voice Over Internet Protocol Procedure
- Fitness to Practise procedure
- Fitness to Study procedure
- Drug and Substance Misuse Policy*
- Students with Criminal Convictions Policy and Procedure
- Respect at BCU*
IT
- Copyright and file sharing policy
- Information Security policy
- Computer Systems and Networks policy
- Guidance Notes for the Use of Computer Systems and Networks
- Conditions of Use of the Automated Laptop Loan Service
- Rules and Regulations
- Student Password Policy
Library
General
- Data Protection Policy
- Privacy Policy
- Safeguarding Policy*
- Student Protection Plan
- Access and Participation Plan 2019/20
- Student Disability and Mental Health Policy*
- Reasonable Adjustments Panel*
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Please note that the Academic Regulations and the policies and procedures below may be subject to some revision. In the event that any changes are made during this academic year, the relevant document will be marked with an asterisk * and details of the changes made can be found in this document. Where necessary, further communications with applicants and students will follow.
Academic policies
- Birmingham City University Academic Regulations 2020-21 - third edition*
- Student attendance policy
- Extenuating Circumstances Procedure 2019/20
- Instructions to Candidates in written examinations
- Intellectual Property policy
Tuition Fee/Finance policies
- Tuition Fee Policy
- Refund and Compensation policy for course closures - See Annex 1 to Student Protection Plan
Student Governance procedures
- Guiding Principles for Complaints and Appeals
- Student Complaints Procedure
- Academic Appeals Procedure
- Student Disciplinary Procedure - COVID-19 Student behaviour policy*
- Academic Misconduct Procedure*
- Student Suspension Guidance
- University Panel Guidance*
- Voice Over Internet Protocol Procedure
- Fitness to Practise procedure
- Fitness to Study procedure
- Drugs and Substance Misuse Policy
- Students with Criminal Convictions Policy and Procedure*
IT
- Copyright and file sharing policy
- Information Security policy
- Computer Systems and Networks policy
- Guidance Notes for the Use of Computer Systems and Networks
- Conditions of Use of the Automated Laptop Loan Service
- Rules and Regulations
Library
General
- Data Protection Policy*
- Privacy Policy
- Safeguarding Policy*
- Student Protection Plan
- Access and Participation Plan 2019/20
Accommodation
Where students wish to reside in University accommodation, they are required to enter into a separate contract (a licence) with the University. The licence and further information can be found here. Please note this contract only applies to University managed accommodation namely University Locks. Other providers and private landlords will have their own separate terms and conditions which students should consider carefully before accepting. Students are advised to obtain independent legal advice before signing any legally binding agreements.
Advanced entry
Midlands Credit Compass
